Holidays & Leave Accrual and Usage

Holidays

The University provides 13 paid holidays each calendar year. Holiday pay is calculated according to the terms of the appropriate bargaining unit agreement or contract covering the employee.

Leave Accrual Timing

For employees paid on a hourly basis (also referred to as Non- Exempt employees), information on when you accrue leave and how to view your usage and balances can be found here

For employees paid on a monthly basis (also referred to as Exempt employees), information on when you accrue leave and how to view your usage and balances can be found here.

Leave Accrual Rates

The amount of leave time an employee accrues depends on their job classification and/or the years of service one has with the UC. Employees may contact respayroll@berkeley.edu to verify leave accrual rates. Employees may also view this chart for more information.

Leave Balances and Usage

Please contact respayroll@berkeley.edu to receive an updated report of your vacation leave/personal time off and sick leave balances.

Vacation and sick leave may not be used in the same month they are earned. The only exception to this is during the holiday curtailment in December/January (between Winter Break) when vacation leave may be used in advance of accrual. Otherwise, when you report more leave than you have available it will be considered "leave without pay." The employee will be notified prior to processing the reduction in pay.

Maximum Accrual

A Payroll Analyst will notify all employees that are approaching their vacation maximum accrual. Usually, this is done three months in advance to give the employee enough time to use vacation leave and keep their balances below the maximum accrual. Exceptions may be granted, with supervisor approval, to allow extra time for employees to use vacation leave.

For more information on leave accruals and time reporting, click here: Q&A on Leave Accrual and Time Reporting